I am new to google docs and I was wondering whether I can create a link in documents I have converted to Google docs and then, while I am viewing the document converted to Google docs in the local environment, access word, excel or other documents that reside on the local PC or network without converting them.
Accessing documents in local environment
(10 posts) (4 voices)-
Phil
SyncdocsTo decide whether MS Office files are converted to Google Docs format, look in the Syncdocs preferences menu. Do this by right clicking on Syncdocs taskbar icon, selecting "Preferences" and then clicking on "Convert Files to Google Docs..."
Syncdocs will always convert to Microsoft or Open Libre Office format on download. Do you prefer a link to the online file?
Posted 13 years ago # -
NickA
MemberSimilarly, if possible I would like Syncdocs to be able to recognise the environment in which a document was created and then maintain that going forward, e.g.
- a document created in Google Docs would always be recognised as such - even if subsequently edited in the local environment in, say, Excel, the file would be converted to Google Docs format on the next Sync.
- a document created in Excel can be viewed in Google Docs or a Google Docs version may be created and edited (basically what Syncdocs now does)
I am aware there is a global conversion switch, but something that is more selective on a file-by-file basis would be excellent.
This would also be a major point of difference with Google Drive (which doesn't allow you to edit files created in Google Docs locally, while maintaining their character as Google Docs)
Posted 13 years ago # -
jpwallin
MemberPhil, thanks for the quick response. If I could narrow my question ---- what I would like to do is create a Google docs master document that has links to non-Google docs Microsoft word documents on our local network. When the Google docs master document is open on a computer in the local network environment I want to be able to access the Microsoft word documents. I do NOT want to convert the Microsoft word documents but would like to edit and save them back to the local network. Thanks for your help. James
Posted 13 years ago # -
Phil
SyncdocsThe easiest way to do make master documents is to share the master document with others as "can view" in Google. (not "can edit")
Then if someone edits the file locally in Word, the file will be locked and they will need to save it to another place (the local network in your case).
Syncdocs tries to intelligently keep formats. For example, if you have set no document conversion, but the file is already converted on Google (by another app) then it will keep it in converted format on Google.
Posted 13 years ago # -
NickA
MemberPhil - your last paragraph illustrates my point.
Generally, if I create a spreadsheet in Google then I'll want to keep it in that format. Similarly, if I created it in Excel, that's the format I want to maintain it in. Hence I switch conversion off.
As you note, however, if I edit the file in Excel and save it, Syncdocs replaces the original with the Excel version.
I could switch conversion on and (presumably) it would convert everything to Google Docs format - but that would also convert the files I want to keep in Excel format.
Is there any way of forcing Syncdocs to maintain the original format of the file?
Posted 13 years ago # -
Phil
SyncdocsSyncdocs tries to keep the file in the same format it started in. However, there is no native Google Docs format since Google Gears was removed (we've requested this from Google), so either the local app needs to just create a link to the online file, or export it to a local editable format.
Would it be useful not to have global conversion options to set conversion options on a file-by-file or folder basis?
Posted 13 years ago # -
NickA
MemberI really hope you add it.
Any organisation that, say, sets up a Google Spreadsheet as a collaborative tool will always want to keep that as a Google Spreadsheet (even if one of the users saves it locally as an Excel spreadsheet).
However, the same organisation is highly unlikely to be happy for all their Excel spreadsheets to automatically covert to a Google Spreadsheet upon syncing (given the loss of functionality and formatting that typically occurs on conversion).
Posted 13 years ago # -
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