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Syncdocs maintenance release

We’ve just released a new version of Syncdocs. This is a collection of recent bugfixes and small improvements:

Release notes for Syncdocs version 2.22

– Improved handling on non printable characters in file and folder names.
– Fixed a bug to bypass unnecessary deletions and the re-syncs caused by the way certain applications save temporary files. This affects Adobe Illustrator, MYOB, Netbeans and Autodesk users.
– Selective Sync now bypasses Google xml errors for certain collection names, and shows these names, removes duplicates.
– Faster handling of updates to existing files and folders, especially when the user has no permission on Google to commit the update.
– Faster mirroring of Google permissions locally.
– Fixed bug where files with exactly the same name, path and content, but different mime types were seen as the same file.
– Verify Google deletes reported by changes feed.
– Timed or manual sync displayed ‘syncing’ at startup.
– Timed sync or backup displayed right time but wrong date.
– Timed sync or backup would revert to automatic sync on some errors.
– Fixed a bug where locked files were not re-synced once the file was unlocked later.
– Fixed a permissions inheritance mismatch where sub-collections on Google have been set with different permission to parents.
– Fixed error on Wipe Trash older than 7 days where next sync would unnecessarily re-upload files.
– Wipe trash function ignores file not found errors and now wipes trash better.
– Don’t overwhelm user with cryptic “access denied” error messages on Google file locked.
– Google server now adds http redirect for music files on Docs. Partial fix for mp3 playlists generation, playlists not work with all audio players yet, though.

How to Update

The upgrade and will normally happen automatically. The old Syncdocs version should ask if you want to update automatically in the next few days. To update now, right click on the Syncdocs taskbar icon, go to Preferences -> Advanced -> “Check for Updates”

You can also download the new version and install it over the old one.

 

 

More Control over Selecting what Syncs

Easy selection

Syncdocs lets you select what syncs in the selective sync menu.

You can also on select any folder on your PC or network to sync.

There are also options in the Preferences menu that allow one directional syncing, exclusion of network shares or exclusion of non-Google file types.

New selective sync features

How to exclude files in the root folder

A new feature of Syncdocs version 2 is the ability to ignore files that are in the top level (root) folder on Google Docs. Many times, you only want to sync certain folders on Google, to the exclusion of everything else. This option ignores files not in any folder, too.

Advanced file and folder exclusion

For advanced users, Syncdocs can be set to ignore specific file names or file types.

Note that doing this requires editing a settings xml file. You can break your Syncdocs if you destroy this settings file. If you do break the settings, you can repair Syncdocs, either by re-installing it, or by clicking on the “Default Settings” button in the Preferences.

To set which file types sync, first exit Syncdocs.

Then edit the settings file called appsettings.xml in the folder:

c:\Users\your_username\AppData\Roaming\Syncdocs\user_name@gmail.com\

and edit the section “FileAndFolderNamesToIgnore

Not syncing certain file or folder names

To ignore all files called “thumbs.db”, add  thumbs.db to the list:

<FileAndFolderNamesToIgnore>
<string>thumbs.db</string>
<string>.dropbox.cache</string>
</FileAndFolderNamesToIgnore>

Files or folders (collections) in this list will be ignored.

Not syncing certain file types

Syncdocs can also ignore certain extensions:

<ExtensionsToIgnore>
<string>.lnk</string>
<string>.LNK</string>
</ExtensionsToIgnore>

The above will ignore all .lnk and .LNK extensions.

Extensions are case sensitive.

Restart Syncdocs when done.

Syncdocs 2

We’re happy to announce a major new version of Syncdocs, Syncdocs 2.

The main new feature is closer integration with Google Docs. Google recently released a new interface to Google Docs specifically designed to make syncing to Google Docs faster and more reliable.

We’ve rewritten the core sync engine of Syncdocs to take advantage of this new Google feature. Syncs that used to take up to 15 minutes can now finish in 15 seconds.

Improvements and new features

– Changes detected and synced faster and more reliably, especially for those with tens of thousands of files.
– New format Google presentations to Powerpoint sync support
– Ability not to sync root files (files in no collection) in selective sync
– Lower overall memory use
– New scheduler to backup Google Docs once a day
– All advanced setup options available during installation
– Ability to ignore filetypes and folders
– Better Dropbox to Google Docs sync

Bugfixes:

– Syncdocs sometimes did not reconnect after computer hibernated
– Some files uploaded to root were not visible in “Home”
– Once a day and manual sync now detect local changes made before first sync
– Better handling of Google server 403 and SSL errors
– Smoother mirroring of slow Google server recursive deletions
– Updates to content of files in root folder sometimes not occurring
– Deletions and renames sometimes resulting in duplicate files
– Bypass Google errors on Cyrillic and East European character sets
– Smoother handling of Google 503 errors during deletions
A big thank you to everyone who reported bugs!

How to Update

The upgrade is free and will happen automatically. The old Syncdocs version should ask if you want to update automatically in the next few days. To update now, right click on the Syncdocs taskbar icon, go to Preferences -> Advanced -> “Check for Updates”

You can also download the new version and install it over the old one.
http://www.syncdocs.com/download-syncdocs

 

What’s new in Syncdocs 1.35

I’m happy to announce the release of version 1.35.
It contains speedups, new features and fixes.

What’s new in Syncdocs 1.35 since 1.25

– Faster Google Docs and Apps sync
– Faster upload to Google Docs of small files
– Ability to stream audio from Google Docs (like Google Music)
– Faster Microsoft Word integration

Other improvements

– Google Plus button (beta) instead of Google Buzz option for sharing a link to a file
– Selective sync menu easier to access
– Fixed right click to create and upload a folder
– Better handling of symbolic links to hidden folders
– Support Microsoft Word document conversion to Google Documents up to 2M in size

Still more speed and memory improvements in the next versions.

How to Update

It normally happens automatically. The old Syncdocs version should ask if you want to update automatically in the next few days. To update now, right click on the Syncdocs taskbar icon, go to Preferences -> Advanced -> “Check for Updates”

You can also download the new version and install it over the old one.
http://www.syncdocs.com/download-syncdocs

How to stream music from Google

Friday’s announcement of Google Music is great news, but it’s only available if you live in the US.

There is another way to stream your music from Google, which while not as visually impressive as Google Music, sounds just as good. You can stream your music from Google Docs to your PC or phone.

To do this, you need Syncdocs and a media player like iTunes, Windows Media Player or VLC.

Guide to playing music on Google Docs

To stream your music from the web:

1. Install the latest free beta version of Syncdocs.

2. Right click on the folder containing your music. Select “Create Google Playlist”.
If it not already on Google Docs, Syncdocs will pop-up and ask you to upload it first.

3. Syncdocs will make two “Google Playlist” files.

Syncdocs syncs these files to Google Docs, so you can just download the playlist files from another browser and open them to play your music. Open these files to your mobile, or other computer you want to listen to this music from. You can also email these files or get the short link in Syncdocs sharing.

What’s great is that you don’t need the big audio files on the device you are using to play the music. All you need are the tiny playlist files. The audio is streamed live from the Google.

The “Google Playlist” file that Syncdocs creates, is a tiny file with links to your music on Google Docs.

Open the playlist in Windows Media Player, VLC, Winamp or iTunes on any other PC or Mac. You can also play it on your mobile, the m3u playlist file can be played with a playlist media player, like Just Playlists on Android or fstream on iPhone.

 

Playing in VLC in Windows

 

Playing in Just Playlists on Android

How to sync Google Drive to Dropbox

Syncdocs works fine in along with with Dropbox. You can sync to both Google Drive and Dropbox simultaneously. You can also select a subset of folders in either to sync.

Why Multiple Syncing?

There are a few reasons one might want to sync to Google Drive and Dropbox at the simultaneously. The main reason is to get your Dropbox files synced with Google Docs and back. This means you can easily edit Dropbox files online, share them to anyone and access them on any device.

Dropbox has better Linux/Mac OSX support than Syncdocs, so you can use Syncdocs and Dropbox together to sync files from your Mac and PC to Google Docs.

Google Docs provides great online collaboration and and online office suite and is accessible from more  devices than Dropbox.

You might also want to sync to multiple cloud servers for redundancy. Syncdocs uses Google Storage to store your data and Dropbox uses Amazon S3.

How to Sync Google Drive to Dropbox

Previously Syncdocs needed the Dropbox or Google Docs folder to be in a specific place. Now, with Syncdocs version 1.23 or later, you can simply select your Dropbox folder and have it synchronize to Google Docs with Syncdocs. Here’s how:

To access the selective sync menu.

1. Right click on the Syncdocs taskbar icon, and select Preferences. Then in the folder tab, click the Select button

 

 2. Click on “Add folder” and select My Dropbox.

Note that you don’t have to Sync your entire Dropbox folder, you can select a sub-folder inside it, too.

 

That’s it! Changes you make to stuff in Dropbox will be synced to Google Docs and changes in Google Docs will be mirrored back to Dropbox.

What’s new in Syncdocs version 1.24

We’re happy to announce a new release of Syncdocs.

What’s new
– Selective sync now supports local folders too.
– Arbitrary folder sync: select any folders on your PC or network to sync with Google.
– Multiple account support: sync multiple Google accounts at the same time.
– Context menu right click upload now supports folder trees as well as files.
– Google file rights are mirrored locally.

Smaller changes
– Progress indicator when deleting a large number of Google docs
– Command line user name setting -u username and folder upload options improved
– Uploaded sub-folder contents not now shown in Google “Home”, only in “All files”. This reduces “Home” clutter.
– appsettings.xml now contains settings “ExtensionsToIgnore” and “FileAndFolderNamesToIgnore”. These specify types and names to ignore from sync.
– Symlinks to network devices now supported
– More informative display on once a day backup status
– Word merge popups less annoying.

What’s delayed until the next release
– increased Syncing speed.

Fixes
– Fix for duplicated files and folders in root Google folder when access rights to child folder not present.
– Folder share with Advanced permissions option, now shares contents too.
– Fix for “not a valid win32 filetime” error when files come from certain Samba based NAS boxes
– Fix for “unhandled main loop error” on certain character sets
– Better handling if path greater than 260 characters.
– Start with windows fix for certain usernames.

How to access the new features

Selective sync:
Access this through Preferences->Folder->Select. Check or uncheck the folders to sync.
Or view for a detailed selective sync how-to.

Arbitrary folder sync:
Access this like selective sync above, but click on “Add folder” button. Add the folders to sync.
Or see more info on selecting any folder.

Multi-user support:
Access this through Preferences->Account and then “Make shortcut” or “Use now” for the selected account, or use the new account “Wizard” button.
Or see  more on how to setup multi-user support.

Access rights syncing:
See here for info on disabling or enabling the mirroring of Google access rights locally.

Many of these features are similar to the recent betas.

 How to Update

It normally happens automatically. The old Syncdocs version should ask if you want to update automatically in the next few days. To update now, right click on the Syncdocs taskbar icon, go to Preferences -> Advanced -> “Check for Updates”

You can also download the new version and install it over the old one.
http://www.syncdocs.com/download-syncdocs

 

Selective Google Drive Sync

Why selective sync?

Selective sync allows you to select which folders to sync to Google Drive and Apps.

A  reason for selective syncing might be to save bandwidth or storage space.

For example you might have a main desktop PC and you want everything synced or backed up to Google Drive. You might have another netbook with much more limited storage and only want to sync work or a certain project folder with this netbook.

Selecting collections

Syncdocs now lets you select the folders (collections) you want to sync on each PC. You can check or uncheck the folders you want. The checked items (like “Contacts”) are synced, while the unchecked items (like “Videos”) are not.

Shared collections

Another use for selective syncing is to ignore the files others share with you on Google Drive and Docs. In the image above, collections others share with you are shown at the bottom of the list. Often you don’t want all these folders on every PC.

Accessing the selective sync menu in Syncdocs

To access the selective sync menu.

Right click on the Syncdocs taskbar icon, and select Preferences. Then in the folder tab, click the Select button

You’ll need Syncdocs version 1.23 or later for this feature.

Arbitrary Folder Sync

We’re busy testing some new features in Syncdocs.  If you’d like to try these new features now too, then download this beta version .

This version is not fully tested, so do not use it for critical data. This version does not need registration. Please feel free to comment or make suggestions on the forum.

New features

Selective sync now works locally too

Previously, Syncdocs only let you select which Google folders you could or could not sync. This feature now works locally, to let you ignore or sync local folders, too.

To access the selective sync menu.

1. Right click on the Syncdocs taskbar icon, and select Preferences. Then in the folder tab, click the Select button

 

 

2. Use the check boxes to select which folders (collections) you do or do not want synced. Both local and Google folders are shown.

Folders shared with you on Google are also shown.

Sync any folder on your computer

The “Add folder” button above lets you add folders that are anywhere on your PC to sync to Google. The folders you select do not have to be in your “My Google Docs” folder.

Syncdocs will show a link to these folders in your Google Docs folder, but the folders and data live elsewhere on your hard disk.

There are currently a few limitations to this: you cannot select your Windows system directory, or an entire drive. If the folder is on a removable drive, Syncdocs won’t let you sync it, and advises you to copy it instead. The feature is not supported on Windows 98 or ME file systems (FAT32).

Easier Dropbox to Google Docs sync

You can more easily add a folder inside your Dropbox folder to sync to Google Docs or vice versa, using the “Add folder” feature.

 Upload files or folders by right clicking on them

You can upload a file or folder to Google Docs straight from the right click menu in Windows:

Upload files or folders from the command line

 Uploading existing files

To upload an existing file (of any type) from your PC to Google Docs:

syncdocs.exe upload “C:\path\filename.ext”

If exactly the same file (based on contents, file name and time) is already on Google Docs, then the file is not uploaded again. If the file is uploaded, it is uploaded to the “Direct Uploads” collection on Google.

 

 Uploading folders

You can upload entire folder trees in the same way:

syncdocs.exe upload “C:\path\folder\”

Note the trailing slash “folder\”.  Syncdocs will upload the whole folder tree on the next sync, if it is not already on Google. The folder is synced to your Google Docs folder root, not DirectUploads like files.

Other improvements

Syncdocs now uploads items so that only the root folder shows in “Home” on Google Docs, while all items show in “All items”.

Syncdocs now handles dates before year 1601 and after 7000 on Google Docs.

Backup Google Drive

Preparing for disaster

Backups are one of those things we all know we should do, but never get around to.

Only when our laptop is stolen or disk crashes do we regret not having made the backup. All our precious files and photos are gone forever.

Approximately 92% of stolen laptops are never recovered, while hard disks have around 10% chance of failure per year.

Google Drive storage

Google storage and Syncdocs make it easy, quick and cost-effective to backup your data to the cloud.

Google has distributed, fast data centers around the globe. This makes Google storage a safe, reliable place to backup your data. You can easily access your files via the web and on most mobile phones.

Google Drive storage is on of the most cost-effective cloud solutions available. 100GB of online storage is $2 per month. Syncdocs is only $19.95

So for less than $4 a month Google and Syncdocs give you 100GB online backup capability.

Go back in time

Syncdocs also stores previous versions of your files on Google, so you can easily go back to an earlier version.

Sync vs Backup

Sync

By default Syncdocs syncs your PC to Google and every other linked PC. This means that the Syncdocs folder on all your PCs and Google Drive  are the same.

Backup

Backup is typically a one directional copy from your PC to Google.

How to setup Syncdocs to Backup Google Drive

This guide will walk you through the steps needed to backup your PC to Google Drive.

1. Select the “preferences” menu item in Syncdocs

Right click on the Syncdocs task bar (system tray) icon:

2. Select “Advanced Options”

You may not need this step if you are already seeing advanced options.

3. Un-check the options indicated below

Your files will now be backed up to Google Docs.

Whenever you make a change these changes will be synced.

You’re done. Simple as that!

 

Restoring your backed up files from Google Drive

Backups are pretty useless unless you can restore them. Here’s how to restore:

1. If you’ve only lost a few select files

Go to Google Drive on the web and save (download) from the web interface.
If you have a many list of files online, use the directory tree or the search box to find the file by name.

2. Restoring multiple folders

Check the “Download Google files to this PC” option in the preferences screen shown above. Click on “select” above and choose the folders to restore.

If these folders still exist locally and you want an exact copy of Google Drive to overwrite them, then delete them locally first.

3. Restoring everything on the same PC

Check the “Download Google files to this PC” option above. Then just Start the Sync.

If the data still exist locally and you want an exact copy of Google docs, then wipe it locally first.

4. Restoring everything on a new PC

Just install Syncdocs on it. The default settings will copy everything back as a sync.

5. Restoring a particular version

Click on the file in Google Drive then from the list of versions select the one with the date and time you want.

 

More Backup Options

Optional: Do not convert files to Google Docs format

If you are just backing up to Google Docs, then you probably wish to preserve the original document formatting, so don’t convert to Google Docs.

Optional: Back up once a day

Normally Syncdocs backs up changes to your files when you save them. You can also set a scheduled backup.

Syncdocs lets you back up changed files once a day to Google. Check the option below and select the time you want to backup to start.

Note that your PC needs to be turned on at the backup time, and Syncdocs needs to be running in the taskbar.

Limitations of Syncdocs Backup

System Volumes

Syncdocs is designed to back up data files, but not your operating system.

Syncdocs cannot backup entire volumes, so you can’t use it to backup your entire C: drive or ‘Windows’ directory. For this you need a drive imaging tool like Acronis True Image or Symantec Ghost.

Locked Files

Syncdocs also currently cannot backup locked files. These are typically Windows registry files, active Outlook PST files or in-use Microsoft SQL databases.

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