Monthly Archives: September 2011

Arbitrary Folder Sync

We’re busy testing some new features in Syncdocs.  If you’d like to try these new features now too, then download this beta version .

This version is not fully tested, so do not use it for critical data. This version does not need registration. Please feel free to comment or make suggestions on the forum.

New features

Selective sync now works locally too

Previously, Syncdocs only let you select which Google folders you could or could not sync. This feature now works locally, to let you ignore or sync local folders, too.

To access the selective sync menu.

1. Right click on the Syncdocs taskbar icon, and select Preferences. Then in the folder tab, click the Select button

 

 

2. Use the check boxes to select which folders (collections) you do or do not want synced. Both local and Google folders are shown.

Folders shared with you on Google are also shown.

Sync any folder on your computer

The “Add folder” button above lets you add folders that are anywhere on your PC to sync to Google. The folders you select do not have to be in your “My Google Docs” folder.

Syncdocs will show a link to these folders in your Google Docs folder, but the folders and data live elsewhere on your hard disk.

There are currently a few limitations to this: you cannot select your Windows system directory, or an entire drive. If the folder is on a removable drive, Syncdocs won’t let you sync it, and advises you to copy it instead. The feature is not supported on Windows 98 or ME file systems (FAT32).

Easier Dropbox to Google Docs sync

You can more easily add a folder inside your Dropbox folder to sync to Google Docs or vice versa, using the “Add folder” feature.

 Upload files or folders by right clicking on them

You can upload a file or folder to Google Docs straight from the right click menu in Windows:

Upload files or folders from the command line

 Uploading existing files

To upload an existing file (of any type) from your PC to Google Docs:

syncdocs.exe upload “C:\path\filename.ext”

If exactly the same file (based on contents, file name and time) is already on Google Docs, then the file is not uploaded again. If the file is uploaded, it is uploaded to the “Direct Uploads” collection on Google.

 

 Uploading folders

You can upload entire folder trees in the same way:

syncdocs.exe upload “C:\path\folder\”

Note the trailing slash “folder\”.  Syncdocs will upload the whole folder tree on the next sync, if it is not already on Google. The folder is synced to your Google Docs folder root, not DirectUploads like files.

Other improvements

Syncdocs now uploads items so that only the root folder shows in “Home” on Google Docs, while all items show in “All items”.

Syncdocs now handles dates before year 1601 and after 7000 on Google Docs.

Sync More Files for Free

 

We’ve just made it easier to get more file sync quotasyncdocs on twitter and facebook

Get way more file sync quota simply by inviting your friends to Syncdocs. You get a  +250 bonus per friend.

The person you invited also gets an extra 250 file bonus, so starts with 500 files. They can also invite others, while staying in sync with Google Docs on all their PCs.

Invite as many people as you wish, up to a max of 10,000 files.

Go here to invite by email, or to get a link to share on your blog, webpage, Facebook, Twitter or LinkedIn.

Enjoy!

-The Syncdocs team

 

 

 

Backup Google Drive

Preparing for disaster

Backups are one of those things we all know we should do, but never get around to.

Only when our laptop is stolen or disk crashes do we regret not having made the backup. All our precious files and photos are gone forever.

Approximately 92% of stolen laptops are never recovered, while hard disks have around 10% chance of failure per year.

Google Drive storage

Google storage and Syncdocs make it easy, quick and cost-effective to backup your data to the cloud.

Google has distributed, fast data centers around the globe. This makes Google storage a safe, reliable place to backup your data. You can easily access your files via the web and on most mobile phones.

Google Drive storage is on of the most cost-effective cloud solutions available. 100GB of online storage is $2 per month. Syncdocs is only $19.95

So for less than $4 a month Google and Syncdocs give you 100GB online backup capability.

Go back in time

Syncdocs also stores previous versions of your files on Google, so you can easily go back to an earlier version.

Sync vs Backup

Sync

By default Syncdocs syncs your PC to Google and every other linked PC. This means that the Syncdocs folder on all your PCs and Google Drive  are the same.

Backup

Backup is typically a one directional copy from your PC to Google.

How to setup Syncdocs to Backup Google Drive

This guide will walk you through the steps needed to backup your PC to Google Drive.

1. Select the “preferences” menu item in Syncdocs

Right click on the Syncdocs task bar (system tray) icon:

2. Select “Advanced Options”

You may not need this step if you are already seeing advanced options.

3. Un-check the options indicated below

Your files will now be backed up to Google Docs.

Whenever you make a change these changes will be synced.

You’re done. Simple as that!

 

Restoring your backed up files from Google Drive

Backups are pretty useless unless you can restore them. Here’s how to restore:

1. If you’ve only lost a few select files

Go to Google Drive on the web and save (download) from the web interface.
If you have a many list of files online, use the directory tree or the search box to find the file by name.

2. Restoring multiple folders

Check the “Download Google files to this PC” option in the preferences screen shown above. Click on “select” above and choose the folders to restore.

If these folders still exist locally and you want an exact copy of Google Drive to overwrite them, then delete them locally first.

3. Restoring everything on the same PC

Check the “Download Google files to this PC” option above. Then just Start the Sync.

If the data still exist locally and you want an exact copy of Google docs, then wipe it locally first.

4. Restoring everything on a new PC

Just install Syncdocs on it. The default settings will copy everything back as a sync.

5. Restoring a particular version

Click on the file in Google Drive then from the list of versions select the one with the date and time you want.

 

More Backup Options

Optional: Do not convert files to Google Docs format

If you are just backing up to Google Docs, then you probably wish to preserve the original document formatting, so don’t convert to Google Docs.

Optional: Back up once a day

Normally Syncdocs backs up changes to your files when you save them. You can also set a scheduled backup.

Syncdocs lets you back up changed files once a day to Google. Check the option below and select the time you want to backup to start.

Note that your PC needs to be turned on at the backup time, and Syncdocs needs to be running in the taskbar.

Limitations of Syncdocs Backup

System Volumes

Syncdocs is designed to back up data files, but not your operating system.

Syncdocs cannot backup entire volumes, so you can’t use it to backup your entire C: drive or ‘Windows’ directory. For this you need a drive imaging tool like Acronis True Image or Symantec Ghost.

Locked Files

Syncdocs also currently cannot backup locked files. These are typically Windows registry files, active Outlook PST files or in-use Microsoft SQL databases.

Comments? Suggestions?

Please let us know what you think.

How to Sync Dropbox and Google Drive

Update: there’s now an easier way to do this – see this post

Syncdocs works fine in parallel along with Dropbox. You can sync to both Google Drive and Dropbox simultaneously.

Multiple Syncs

There are various reasons one might want to sync to Google Drive and Dropbox at the same time. The main reason is to get your Dropbox files synced with Google Docs and Drive. This means you can easily edit Dropbox files online and share them to anyone.

Another reason is Dropbox has better Mac/Linux support than Syncdocs, so you can use Syncdocs and Dropbox together to sync files from your Mac and PC to Google Drive. You might also want to sync to multiple cloud servers for redundancy. Syncdocs uses Google Storage to store your data and Dropbox uses Amazon S3.

Folder structure

Both Syncdocs and Dropbox use folder-based sync. You can setup either inside the other:

google docs inside dropbox

 or

dropbox inside syncdocs

 or just point the Syncdocs data folder to the same folder as you use for Dropbox data

dropbox and google docs sync at same folder level

Syncdocs asks you what folder you want to use during setup.If you want to change this folder after installation, right click on the Syncdocs taskbar icon, select ‘Preferences’ and then change the folder.

change sync folder

 Administrative Users on Windows 7/Vista

On Windows 7 and Vista, Dropbox runs with Administrator privileges by default, while Syncdocs does not.  So if both programs point to the same folders, you will need to run Syncdocs as Administrator, too. This is to give Syncdocs permission to see changes made by Dropbox.

You can run a Syncdocs as Administrator by right clicking on the desktop icon or Syncdocs.exe file and selecting “Run as Administrator”. There is also a shortcut in the Start menu to run Syncdocs as Admin.

Syncdocs will still sync if not run as Administrator, but will not detect new files or file renames created by Dropbox, so for full operation, run both as Administrator.

Google docs sync for under $10 a year

From 1 September Syncdocs is out of beta.

The new features and enhancements we’ve added in the last few months make the latest release a great solution for syncing and accessing the cloud from your desktop.

From today, new users can sync up to 250 files for free. Registering for only $9.95 gives unlimited quota and access to more features. This special price of 9.95 is a 50% off Introductory special.

The quota limit can also be increased to up to 10,000 by inviting friends to try Syncdocs.

Beta users have unlimited quota until 30 September. If they have not registered Syncdocs by then, Syncdocs reverts to the limited free version.

See the licensing FAQ  for full details.