Google Drive Encryption FAQ

What’s this?

This page contains information on Syncdocs file encryption or encipherment.

Syncdocs can encrypt files it stores on Google so that they cannot be accessed online, unless the user has the right decryption password.

General Syncdocs security and privacy questions are answered in the Security and Privacy FAQ

Getting started encrypting files

General security and privacy questions

How can I access encypted files in the Google Drive web browser interface

You can’t yet, you need a secure program on your PC to access them. We are working on web browser access, but it will not be as secure.

Encrypted Google Sheets, Docs and Presentations

Do not create files in Google Docs, Sheets or Presentations format inside encrypted folders, if you want to edit them online. Syncdocs will automatically convert them to MS Office format and encrypt them. You cannot (as yet) work with encrypted files online.

Un-encryption

When you un-encrypt a folder (by un-checking the folder to be encrypted in the encrypted folder selection menu) two things happen.

1.The files are decrypted online on the next sync. Once these files are safely online, the encrypted files are removed on the following sync. This means un-encryption takes two sync cycles.
2.The automatic detection of encrypted folders is disabled. If you have other PC’s syncing, then you will need to disable encryption on that one too.

How are my files encrypted?

Syncdocs uses an encryption method called AES with a “military grade” 256 bit key.

The AES 256 option encrypts using the Advanced Encryption Standard as implemented by the Micosoft Crypto API with a 256 bit symmetric key.  SHA1-HMAC is used to authenticate and verify the message as genuine and uncorrupted.  Random data is added to the message to protect against some known ciphertext attacks.

Syncdocs is designed to support other algorithms and OpenPGP and AES 128 may be added in future versions.

How can I access my encrypted files without Syncdocs?

Question: What program can I use to decrypt .g_encrypt_aes files encrypted by Syncdocs? (let’s say there is no Syncdocs software installed on that computer)
Or do I always need Syncdocs to “decrypt” these online files?

No, you can download the free standalone decryption and encryption utility from here. Just drag and drop files onto it to encrypt or decrypt (you’ll need to enter the right password of course).

 

Syncdocs keeps trying to upload an Office doc to my encrypted folder

Make sure you do not have the setting to convert files to Google Docs format. There is no way to convert to Google Docs format and also to encrypt online, so the upload will fail. Fix this by turning off the automatic conversion of .doc, .docx, .xls and .ppt to the corresponding Google Docs format in Syncdocs File settings.

What are the disadvantages of encryption?

Like most things in life, security involves a trade-offs. If your files are encrypted online, you cannot preview them in Google Docs, and sharing files requires a password. If you forget your password, your data is lost.

Settings

What do all the settings mean?

See here for a discussion of the encryption settings.

For help on the sharing of encrypted Google Docs and folder selection settings see here.

Passwords

I’ve forgotten my password, can you help?

No. Sorry, there is no known way to recover your data or password.

For this reason we recommend that you write down the password, and store in a secure place or password storage app.

What is the difference between encryption and Google passwords?

You Google password the password you use to access your Google accounts, and it gives you online access to Google Docs, Gmail, Google +, Picassa ettc.

Your encryption password is used to encrypt (scramble) your data, so that only someone who has this password can decipher it.

Password change sync

Passwords are not synced for obvious security reasons. If you change your encryption password on one PC, then you need to change it manually on all the rest.  The same applies if you change the password on shared files, you need to tell others of this password change.

Folders with the wrong password will not sync.

Password strength

The harder to guess your password is the more secure your data. A longer password, using a mixture of upper and lower case and symbols or a pass phrase with non dictionary word is more secure. Choose something you can remember, though.  You can try the Microsoft password strength meter.

Sharing

How do I share encrypted folders with other users or my other PC

There’s a guide on doing this here

I’ve installed Syncdocs on another PC/Account but don’t see my encrypted files! Why?

You need to enable syncing of encrypted files, which is not enabled by default, as not all users know your password. There’s help on doing this here

How do I share/get encrypted files with those without Syncdocs?

You need this utility. See above

I shared a single encrypted file, but it isn’t working! Why?

Note that the encryption is folder based, you cannot share a encrypted single file, it needs to be in an encrypted folder. You will see the information message “skipping downloading encrypted file” on the other PC, if you have not shared the folder that it is in. This is because single files shared with you go to your top level (root) Google Drive folder.

Encrypting File System

My encrypted files are now Green in Windows Explorer!

This is because they are encrypted locally using NTFS EFS. You can turn this off in the Syncdocs Encryption Settings Menu

Windows is asking me to backup my key. Why?

The encrypting file system uses your Windows account credentials to encrypt files locally. This key protects your local files in case you ever forget your Windows login. This Windows login and key are different from your Syncdocs and Google drive logins.

 

Encrypted file format

We use the Microsoft Crypto API implementation of the AES algorithm. The file has a header structure, and then the AES data block, so it can be decrypted by another program that uses AES.

In future we will release a web app, that lets you decrypt the file online, without Syncdocs on the PC.

We also plan to let the user use other encryption formats (probably OpenPGP). This is a widely used standard with many programs available for PC’s, Mac, Linux, iOS and Android that can create and read these files. The key setup for PGP is more complicated than AES, so we are looking at ways of making it easy to understand.

More help

For more help, please look or ask on the forums.

 

 

One Response to Google Drive Encryption FAQ

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>